Job Summary:
As a Logistics and Compliance Assistant, you will be involved in ensuring the efficient processing and compliance of vehicle sales, logistics, and warehouse operations. Your responsibilities encompass managing vehicle administration tasks, coordinating with various stakeholders, overseeing vehicle arrivals and movements, maintaining accurate records, and ensuring adherence to all relevant regulations and SOPs. Your attention to detail, organisational skills, and ability to liaise effectively will be critical in supporting smooth operations and maintaining compliance across the organization.
Responsibilities:
Vehicle Administration
Process new vehicle sales for Mazda & MG, including Vehicle Sales Agreements (VSAs).
Liaise with sales consultants, financial institutions, and used car dealers regarding all vehicle sales-related matters.
Prepare and conduct TCOE bidding.
Manage vehicle registration and invoicing for Mazda & MG, including chasing release letters and insurance cover notes.
Prepare documentation for vehicle registration/transfer, TCOE transfers, PARF/COE papers, and road tax renewals.
Conduct registration with the Land Transport Authority (LTA).
Manage IU (In-vehicle Unit) and commission it into the LTA system.
Prepare vehicle sales-related documents, including tax invoices, credit notes, and debit notes.
Update monthly sales and registration reports.
Download LTA statistics reports and update quarterly Mazda factory prices.
Vehicle Logistics and Compliance:
Process vehicle arrivals for Mazda & MG.
Declare marine cargo insurance for incoming vehicles.
Liaise with transport/haulers for import/export and internal transfer of vehicles.
Declare customs permits and update customs software.
Update vehicle movements for storage within licensed warehouses and liaise with transport companies.
Licensed Warehouse Management:
Follow up on monthly stock takes in the licensed warehouse and organize all files.
Monitor the brand of the inventory system for good stock record-keeping.
Ensure proper filing and maintenance of warehouse documents.
Ensure all inventories are updated with proper documentation in the Warehouse Management System (WMS).
Continuously improve warehouse operations through correct work and safe practices.
Conduct spot checks on the inventory warehouse system.
Plan schedules and spot-check various licensed warehouses to ensure SOPs are followed.
Update weekly follow-up checklists to ensure licensed warehouse activities comply with safety standards and guidelines.
Compliance:
Act as a point of liaison between stakeholders and departments to ensure SOPs and warehouse safety rules are followed.
Prepare and update SOPs for compliance.
Assist in self-check audits to support Customs supervision and prepare compliance documents.
Draw up floor plans, coordinate camera fixing, and compile documents for Customs.
Assist in setting up new licensed warehouses.
Conduct Training.
Role Requirements:
Strong organisational and multitasking skills
Experience in logistics, compliance, or vehicle administration
Familiarity with LTA regulations and customs procedures
Excellent communication and interpersonal abilities
Proficiency in Microsoft Office Suite
Singaporean or Singapore Permanent Residents (SPR) are preferred
Are you a highly organised and detail-oriented individual with a passion for logistics and compliance? Join our team as a Logistics and Compliance Assistant and play a vital role in ensuring the smooth and efficient operation of our vehicle sales and warehouse management processes.